how to find mailbox storage balance in outlook for mac

Of course, those emails take up space both on your computer if youre using Mail (or any similar program, such as Outlook) and on the server that your messages are passing through.

However, the Mail application does have a pretty handy way to see which mailboxes are using up the most space, which can be a lifesaver if youre trying to decide where to focus your cleanup efforts.

Open Mail, of course, and then click the gear icon in the lower-left corner.

By default, the account thatll be chosen will be from whatever server-side mailbox you had selected in the sidebar before clicking the gear icon.

I find its easier to just choose the correct one from this dialog box, so swap that drop-down to the account youd like to get the sizes for, then select the Quota Limits tab (or Messages on Server if youre using Exchange).

Anyhow, another cool piece of info available is at the top of that last screenshotMail attempts to figure out how much available space you have on the server for the selected account, which can be handy if youre using a smaller email provider that severely limits the amount of storage youve got.

And after youve seen which mailboxes desperately need archiving, check out this tip I wrote last year on doing just that.

If youd prefer, you could also just follow the first part (about creating On My Mac mailboxes) to remove the offending messages from your mail server but not from the Mail program.

But then you can feel all accomplished for getting things sorted out and cleaned up Ill be proud of you, I promise.

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How To Find Mailbox Storage Balance In Outlook For Mac